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Standards for Academic Progress

Federal regulations require that Kent State University review the academic progress of students who apply for federal financial aid - whether they are a previous aid recipient or not. The purpose of this review process is to measure whether a student is making satisfactory progress toward his or her educational goals. Changes to the federal regulations, effective with the 2011-2012 academic year, required Kent State to change how Satisfactory Academic Progress will be monitored.
 
Below is an outline of the new Satisfactory Academic Progress (SAP) Policy, effective when academic records are reviewed by the Financial Aid Office at the end of the Spring 2011 semester.

Measure

Old Policy

New Policy Effective Summer 2011

GPA: Undergraduate students

Undergraduate students must maintain a minimum 2.00 cumulative GPA

Undergraduate student with
0 - 29 overall earned hours: Minimum 1.00 cumulative GPA
30-59 overall earned hours: Minimum 1.50 cumulative GPA
60 + overall earned hours: Minimum 2.00 cumulative GPA

Overall earned hours include overall institution earned hours plus overall transfer earned hours.

Percentage Completion (pace): Undergraduate students

Undergraduate students must complete (with a passing grade) at least 67% of all hours attempted during the previous academic year

Percentage completion will be evaluated based on the student's KSU transcript. Percentage completion will be calculated by dividing overall institution earned hours by overall institution attempted hours.

Undergraduate student with
0 - 29 overall earned hours: 50% overall completion rate
30-59 overall earned hours: 60% overall completion rate
60 + overall earned hours: 67% overall completion rate

Percentage Completion (pace): Graduate students

Graduate students must complete (with a passing grade) at least 65% of all hours attempted during the previous academic year

Percentage completion will be evaluated based on the student's KSU graduate transcript. Percentage completion will be calculated by dividing overall institution earned hours by overall institution attempted hours.

65% overall completion rate is required

Maximum Time Frame: Undergraduate students

Undergraduate students pursuing an associate degree can attempt up to 79 hours.


Undergraduate students pursuing a bachelor's degree can attempt up to 174 credit hours

Undergraduate students pursuing an associate degree can attempt up to 98 hours.


Undergraduate students pursuing a bachelor's degree can attempt up to 188 credit hours




Satisfactory Academic Progress will continue to be evaluated at the end of the spring semester or when the FAFSA is received. Students determined to be in violation of the SAP Policy may already have received an award offer that includes federal aid for the upcoming year. Once in violation, the student is no longer eligible for this aid, and it will not transfer to the student's Bursar account.

The following programs are affected when a student is not in compliance with the Satisfactory Academic Progress (SAP) Policy:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (SEOG)
  • Federal TEACH Grant
  • Federal Work Study
  • Federal Perkins Loan
  • Nursing Student Loan
  • Federal Direct Loans (subsidized and unsubsidized)
  • Federal Direct Parent PLUS Loan
  • Federal Direct Graduate PLUS Loan
  • Alternative Student Loans (various lenders)

Appeal Process:
Students in violation of the SAP Policy are welcome to submit an appeal to the Student Financial Aid Office or their Regional campus financial aid representative. Effective with the 2011-2012 academic year, students who receive an approval decision can be approved for only one semester. At the end of that semester, the student must either be in compliance with the SAP policies or meet these standards during the approved semester:

Students in violation of the GPA and/or Percentage Completion standards:

  • Complete the semester with a minimum 2.00 semester GPA
  • Complete (with a passing grade) a minimum of 67% of all courses attempted during that semester

Students in violation of the Maximum Time Frame standard:

  • Register only for those courses identified by an academic advisor that are required for graduation
  • Complete all attempted courses during that semester a minimum 2.00 GPA

Students who fail to meet these standards will not be permitted to receive federal financial aid for future semesters until they are in compliance with all the SAP standards. Neither paying for classes out-of-pocket nor sitting out for an enrollment period is sufficient for students to re-establish eligibility for federal aid.

To review the complete Satisfactory Academic Progress Policy, please visit www.kent.edu/financialaid/forms. If you have any questions or concerns feel free to contact the Kent State Trumbull Financial Aid Office at 330-675-8860 or shelmick@kent.edu.

UNDERGRADUATE NONDEGREE, GUEST ADMISSION AND UNDECLARED MAJOR STUDENTS
A student must be officially admitted and enrolled in an eligible degree program to receive federal aid funds. A regular student is officially accepted for enrollment for the purpose of obtaining a degree or approved certificate. If the student is merely allowed to take some courses before being officially admitted to a program (for example, a guest student), the student is not considered to be a regular student and will not be eligible to receive federal financial aid until he or she is officially admitted to a degree or approved certificate program. Guest students will not be awarded federal financial aid. If a student is cited for academic progress due to his or her status as an undergraduate nondegree student, or a student with an undeclared major, the student must contact the college or school office to declare a major. A copy of the change of major form must be submitted to the Student Financial Aid Office.

POST UNDERGRADUATE AND GRADUATE STUDENTS NONDEGREE STUDENTS
Federal financial aid available to post-undergraduate and graduate nondegree students is limited to Federal Direct Student Loan programs (subsidized and unsubsidized) at the undergraduate loan levels. Aggregate loan limits include loans previously borrowed as an undergraduate. To be eligible for a loan, the student must be enrolled in required coursework at least half time (minimum 6 credit hours per semester) and meet one of the following criteria:

  1. Enrolled in a second bachelor's degree program for which the student will receive a second bachelor's degree upon completion of all academic requirements. Students seeking a different major within the same degree will not be eligible.
  2. The student has earned a bachelor's degree and is enrolled in an associate degree program for which the student will receive an associate degree upon completion of all academic requirements.
  3. Enrolled in courses required for admission to a graduate or professional degree program (there is a one-year limit of federal financial aid eligibility for required prerequisites). If the student is simply taking courses to raise his or her GPA in order to be admitted to graduate school or a professional degree program, the student is not eligible to receive Federal Direct Student Loans.
  4. Enrolled at least half time in an elementary or secondary teacher certification/licensure or re-certification/licensure program.
  5. Enrolled in an approved certificate program.

Post undergraduates and graduate nondegree students must submit a completed Program of Study form. This form can be obtained from the Kent State Trumbull Financial Aid Office or www.kent.edu/financialaid/forms. This form must be signed by an academic advisor verifying required coursework. Each semester you attend during the award year must be listed on the form.

Click here to go to the page where you can download the Kent State University Standards of Satisfactory Academic Progress Policy.

Click here to go to the page where you can download information on the Combined Program.

Click here to go to the page where you can download Academic Progress forms.